I work for a company where our accounting processes are being complicated because of our logistics management.

Background:

My company has delivery trucks that go on schedules each week/month to certain parts of the country. We have staging areas for each of these parts of the country. Our salesmen will return once a week/month to load up their merchandise for the deliveries for the week.

We are straddled between FOB Shipping Point and FOB Destination because the technical detail of when the merchandise is shipped.

So for example: right now our merchandise only leaves once a week, so we future bill everything for the day that merchandise leaves, regardless of when it is picked and packed(merchandise can be picked and packed up to a month before the merchandise leaves). This is complicating billing because we have to process these pick slips by hand into invoices because of the future dating.

I am looking to automate the billing process for this merchandise and streamline the accounting behind it so the merchandise inventory asset is decreased, the receivable asset is increased, and recognize the revenue on the income asset all in the same month.

I am not a logistics manager, nor am I an accountant. I am head of IT and an ERP administrator looking to help the company streamline these processes. I am looking to have a meeting with the company owner, accounting department, and logistics manager all at once to help streamline these processes and eliminate the manual labor associated with billing, ensure our salemen are getting the appropriate paperwork on time (which they are not now), and give our customers ample time to pay after their merchandise has been loaded and shipped.

Any input would be much appreciated.

submitted by /u/Hoshigetsu
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